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Regulating Agencies

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PURPOSE: The purpose of this exercise is to teach you how to complete port-of-entry forms so that you can travel through a state for which you don't have a permanent sticker. It will give you practice in providing the information you will actually be asked to provide on the road. As a driver, you will usually not fill out the form yourself as you do in this exercise. But you will, in most cases, be expected to provide the information. The exercise will also help you determine when a driver needs a temporary permit and when a driver does not need one.

DO: Profiles of five drivers appear on the following pages. Each driver is about to haul a load across state lines. Your task is this: First, read the profile and decide whether or not the driver will need to obtain a temporary permit (port-of-entry form). Next, find the port-of-entry forms in the back of this workbook. (There are two different styles.) Choose the style of form you will need by referring to the chart below. (These forms are similar to the kinds of port-of-entry forms used nationwide, but they are not exactly like forms for any particular state.) If the sample driver would not need a temporary permit, use the space provided at the end of this exercise to explain why he or she would not need one. Finally, fill out the forms as you would if you were actually the driver making that entry.

Use Port-of-Entry Form A for drivers entering Arizona, Colorado, Washington, and California.

Use Port-of-Entry Form B for drivers entering Illinois, Oregon, Florida, Georgia and Oklahoma.

Driver No. 1 - Chris Allen: Chris is hauling produce from San Diego, CA to Chicago, IL. The load consists of 24 tons of tomatoes, seal-loaded with a U.S. Agriculture Dept, seal in a refer unit. His MC# is 525246. On Sunday, the 21st of June, Chris reaches the port-of-entry at Yuma, AZ. He follows the information signs stating that all trucks are to pull over for state inspection and permits even though his dispatcher called in for a temporary permit the day before. Chris is 40 years old and has been driving for 21 years. He is pretty savvy about the routine of entering a port, so he has his log book and physical card ready for the inspector. Chris drives for Ace High Produce Company of Houston, TX, located at 100 Ward Road. He is driving a 1980 three-axle KW (Serial # 8099766) with a 350 Cummins engine and a 13-speed Roadranger. He is pulling a '79 Trailmobile 40-foot refer box with a belly-mounted refer. He's grossing out at 76,000 lbs. and the light (net) weight of his rig is 28,000 lbs. The tractor weighs barely 17,000 lbs. and the trailer is another 11,000 lbs. The total length of his rig is 60 feet and his destination is Lupton, AZ (exit point). The tractor license number is T-12592, and the trailer license is TL-1620.


Driver No. 2 - Mabel Phillips: Mabel, at 27 drives for Thunderbolt Freight Lines. Her home terminal is at 44 Wyser Trail in El Paso, TX. This is her first driver job, and she has been with Thunderbolt for a year and a half. She is driving an ICC Common Carrier with multiple registrations for Texas, New Mexico, Arizona, Colorado, and California. For the past six months, she has been making turn-around runs between El Paso and Denver. She drives a 1980 International cab-over with a single axle. She pulls two 25-foot dry freight boxes. Her rig is a 5-axle combination with an overall length of 65 feet. She is grossing out at 57,000 lbs. She is entering the Colorado port-of-entry at Morley, CO. She will run to Denver, and drop her rig at the turn-around there. After that, she will lay over a minimum of 8 hours off-duty time before reporting back into the terminal for the return run. The tractor license number is C-92163. The trailer numbers are MP 2260 and MP 2261. Her ICC number is 25279638.

Driver No. 3 - Lorrie Williams: Lorrie, age 20 is a beginner with the Gazette News Company in Yakima, WA. Gazette has offices in both Washington and Oregon, and the Washington office is at 101 Main St., Yakima, WA. She drives a 1975 2-axle bobtail Ford with a gas engine and 5-speed transmission, 2-speed rear end. She is hauling newspapers from Yakima to Salem, OR. Her truck weighs 14,000 lbs. and she grosses out at 31,000 lbs. The truck is 24-feet long with License No. RX 1955. She crosses the Columbia River entering Oregon at Biggs and stops to pick up her permit.

Driver No. 4 - Jim Tang: Jim is an owner-operator, 58 years old. He operates as an individual although he calls his company J.T. Trucking. He operates out of Canton, OH at 3111 Market Street. Jim hauls produce anywhere and everywhere throughout the United States. He has just hauled a load of steer manure into Florida where he picked up 42,000 lbs. of oranges for the back-haul. He has a U.S. Agricultural permit and the load is sealed. We find Jim entering Georgia near Lake Park. His exit point will be Rossville. Jim is driving a 60-foot tractor-trailer unit. The tractor is a 1970 model Pete with a Cat diesel engine rated at 400 hp. It is a 3-axle cab-over sleeper with a license number of OH TI6921 and a serial number of 7011946. It weighs 16,800 lbs. The 1979 trailer weighs 13,000 lbs. empty, and its license number is XR14220. Jim's federal ID number is 40-120-3311 and his social security number is 221-07-1677.

Driver No. 5 - Hank DeLeon: Hank is 37 years old and has been driving for 11 years. He hauls cattle for Tom Hutton Company, a partnership, of Tulsa, OK, located at 3492 C West Avenue. Today, August 24th he has a load of beef cattle in a 45-foot Hobbs cattle trailer, and he is entering Oklahoma from Fort Worth on I-35. He is pulling the cattle trailer with a 1980 Marmon 3-axle cab-over sleeper with a 450 hp Cummins engine. The manufacturer's serial number is X9287682. Hank is grossing out at 78,000 lbs. with a net load of 46,000 lbs. of beef on the hoof. The tractor weighs 17,500 lbs. and the trailer net weight is 14,500 lbs. Hank's social security number is 570-12-9484 and his company's Federal ID number is 31-469-1982.


When the form asks for the applicant's name or name of the vehicle owner, it means the name of the registered owner. Give the name of the trucking company or the owner/ operator's name.

2. The date of issue may be different from the "good from" date. Here's why: The permit is often obtained ahead of time by phone to speed a trucker's trip. This way the truck isn't tied up at the port of entry awaiting permission to pass through the state.

The MC# refers to the kind of commodity being carried. Some forms will have a line titled, "Transit Temp. Auth. to." Don't let it throw you. It is just asking for the MC# or asking, "Transit temporary authority to haul what cargo?"

PURPOSE: To help you determine which agency to contact.
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